Stratified Learning

Privacy Policy

Effective Date: June 2026

Stratified Learning

Business Name: Stratified Learning Pty Limited (ACN: 692 345 458)

Introduction

Stratified Learning respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and disclose information when you use our website and related services, including NavigateCR and other Stratified Learning applications.

By using our website or services, you agree to the practices described in this Privacy Policy.

Information We Collect

We may collect the following types of information:

Personal Information

Information such as your name, email address, and contact details when you create an account, complete forms, subscribe to communications, or contact us.

Non-Personal Information

Technical information such as browser type, device type, IP address, and usage data collected through analytics tools to improve performance and usability.

Service Usage

User-generated content entered into the platform as part of normal use of the Services.

NavigateCR Usage

Queries or responses entered into the NavigateCR tool are not stored or retained by Stratified Learning. Use of the tool is anonymous and session-based.

AI Content Processing

Some Stratified Learning services include AI-assisted functionality.

AI-enabled features may process:

User prompts and instructions
Uploaded documents and files
Educational content
Organisational content
Governance and planning materials
AI-generated outputs and responses

Stratified Learning AI features are designed primarily to process educational, organisational, planning, governance and operational content. Personal information is not required for normal use of AI-enabled features.

Stratified Learning does not require users to provide personal information when using AI-enabled features.

Users should avoid entering sensitive personal information into AI prompts or uploaded content unless it is necessary and authorised for the intended purpose.

AI processing may be used to:

Generate content, recommendations or responses requested by users
Assist with planning, analysis and drafting tasks
Support educational and organisational workflows
Improve reliability, security and performance of AI-enabled services
Investigate errors, misuse or harmful outputs
Meet legal, regulatory and contractual obligations

Stratified Learning does not use user data, prompts, uploaded content or AI-generated outputs to train proprietary artificial intelligence or machine learning models.

How We Collect Information

We collect information:

When users register for an account
When users interact with the platform
When users voluntarily provide information
Through automated technologies such as cookies and analytics tools

Purpose of Collection

We collect and use personal information to:

Provide and operate our Services
Authenticate users and manage accounts
Improve functionality and user experience
Respond to enquiries and provide support
Manage subscriptions and communications
Comply with legal and regulatory obligations

If personal information is not provided, some features of the Services may not be available or function correctly.

Stratified Learning does not sell, rent, or trade personal information.

Disclosure of Information

We may disclose personal information:

To trusted third-party service providers who support the operation of the Services (e.g. hosting, database, security, infrastructure and approved AI service providers)
Where required or authorised by law, regulation, or court order
To protect the rights, safety, or property of users, clients, or the business

All service providers are expected to maintain appropriate confidentiality and security standards.

Data Security

We take reasonable steps to protect personal information from misuse, loss, unauthorised access, modification, or disclosure.

Security measures include:

Encryption of data in transit (HTTPS)
Access controls and authentication
Use of secure, managed cloud infrastructure

While we take reasonable steps to protect data, no method of transmission over the Internet can be guaranteed to be completely secure.

Data Storage and Overseas Disclosure

Personal information is primarily stored in Australia using secure cloud infrastructure.

Stratified Learning uses trusted third-party providers (including hosting, database, security and AI service providers) that may operate globally. As a result, personal information and service content may be processed in countries outside Australia.

Cookies and Analytics

Our website may use cookies and analytics tools to understand how visitors use the site and to improve user experience.

You may adjust your browser settings to refuse cookies, although some features of the website may not function correctly if cookies are disabled.

Third-Party Links

Our website may contain links to third-party websites. Stratified Learning is not responsible for the privacy practices or content of those external sites.

Children's Privacy

Our services are intended for use by schools and organisations.

Individuals under the age of 18 may use the Services where access is provided through a school or with appropriate consent from a parent or guardian.

We do not knowingly collect personal information directly from children without appropriate authorisation. If we become aware that such information has been collected without consent, we will take steps to remove it.

Access and Correction

You may request access to the personal information we hold about you and request correction of inaccurate or incomplete information.

Requests can be made using the contact details below.

Data Retention and Deletion

We retain personal information only for as long as necessary to provide the Services and meet legal or operational requirements.

Users may request:

Access to their personal information
Correction of inaccurate data
Deletion of their account and associated data

Requests will be processed within a reasonable timeframe, subject to legal or regulatory obligations.

AI-related prompts, uploaded content and generated outputs are retained only for as long as necessary to provide the relevant service, maintain security, investigate incidents, meet legal obligations, or fulfil contractual requirements. Retention periods may vary depending on the service being used and the requirements of the customer organisation.

Further information regarding AI processing, retention arrangements and user rights is available in the Stratified Learning AI Privacy & Transparency Statement.

Data Ownership and Use

Users and organisations retain ownership of all data they create or upload when using Stratified Learning services.

Stratified Learning acts as a service provider that stores and processes data on behalf of users or organisations. We do not claim ownership of user data and do not use it for purposes other than delivering and maintaining the Services.

Stratified Learning does not use user data or user-generated content to train artificial intelligence or machine learning models.

Artificial Intelligence (AI) Transparency

Some Stratified Learning services include AI-assisted functionality.

Before using AI-enabled features, users will have access to information describing:

What content may be processed by AI systems, including prompts, uploaded files, generated outputs and related service data
The purpose of AI processing
Whether content is shared with approved AI service providers
Data retention arrangements applicable to AI processing
Countries in which AI processing may occur
User rights regarding access, correction, deletion and complaints
How consent may be withdrawn where applicable

AI features are designed to process educational, organisational and user-supplied content relevant to the requested task. AI processing is not intended to collect, analyse, profile or make decisions about individuals.

Any personal information inadvertently included in prompts or uploaded content is processed only for the purpose of generating the requested response and delivering the requested service.

AI requests may be processed by approved third-party AI service providers solely for the purpose of delivering the requested service.

Stratified Learning requires service providers to maintain appropriate privacy, confidentiality and security protections.

User prompts, uploaded content and AI-generated outputs are not intentionally disclosed to third parties for advertising, profiling or unrelated commercial purposes.

Stratified Learning configures AI service providers, where such controls are available, to prevent customer prompts, uploaded content and generated outputs from being used for AI model training.

Users are responsible for ensuring that any personal information included in AI prompts or uploaded content is necessary, authorised and appropriate for the intended use.

Users may provide feedback regarding AI-generated outputs, report harmful or inappropriate responses, or raise concerns regarding AI processing through the contact methods provided by Stratified Learning.

Data Breaches

In the event of a data breach, Stratified Learning will take reasonable steps to investigate, contain and remediate the issue, and notify affected users where appropriate.

Privacy Complaints

If you have a privacy complaint, please contact us using the details below.

We will investigate and respond within a reasonable timeframe.

Changes to this Policy

We may update this Privacy Policy from time to time.

Updated versions will be published with a revised effective date.

For material changes affecting privacy practices, AI processing arrangements, data storage locations, security controls, user rights, or approved service providers, Stratified Learning will provide notice through in-application notifications and/or other communication channels.

Where required, users may be required to review and acknowledge updated Privacy, AI, Security or Terms notices before continuing to access relevant services.

Acknowledgements may be recorded and retained for audit, security and compliance purposes.

Additional information regarding AI processing, approved AI service providers, user rights and transparency measures is available in the Stratified Learning AI Privacy & Transparency Statement.

Contact Us

If you have questions, requests, or complaints about this Privacy Policy, please contact:

Stratified Learning

Email: enquiries@stratifiedlearning.com

Mailing Address: PO Box 111, Billinudgel NSW 2483, Australia

Copyright Notice

All content on this website, including but not limited to text, graphics, logos, icons, images, videos, software, and the NavigateCR tool, is the intellectual property of Stratified Learning unless otherwise credited.

No part of this website or its content may be reproduced, distributed, or transmitted in any form or by any means without the prior written permission of Stratified Learning, except as permitted by Australian copyright law for personal, non-commercial, or educational use.

Any unauthorised use of our content, including copying, modifying, or redistributing, is strictly prohibited and may result in legal action.

For permission requests, please contact: enquiries@stratifiedlearning.com